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Accepting Credit Cards to Conduct University Business

For all units that accept credit cards as a method of payment for goods or services in relation to university business/operations, Cornell University requires compliance with Payment Card Industry – Data Security Standards (PCI-DSS) protocols, and with the procedures outlined in this document. Units wishing to accept credit cards for payment must be pre-approved by the Office of Cash Management (Ithaca campus units) or the Finance Office (Weill Cornell Medicine units).

Policy details

Contact:

Your local college or unit administrative office.

Violations of Finance Policy

Violation of a financial policy should be reported to your supervisor, your human resource representative, unit manager and/or the office responsible for the policy. Where these resources are inadequate, you may choose to make an anonymous report through the Cornell University Hotline.

Revision History:

4/22/2020: Updated list of prohibited credit card activities in Principles to exclude tuition payments for degree-granting programs. Cornell's third-party tuition billing servicer (Cashnet) accepts credit cards with a convenience fee.

1/04/2019: Changed Responsible Executive from "Vice President for Financial Affairs and University Treasurer" to "Executive Vice President and CFO"

7/13/2018: Policy fully reviewed and updated to comply with the latest Payment Card Industry Data Security Standards (PCI-DSS).