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Key Definitions

EPRG (Executive Policy Review Group): committee of university executives who provide institutional review and approval of Impact Statements and final drafts of proposed new, interim, and substantially revised policies

Impact Statement: brief, confidential document that proposes a new policy, an interim policy, or major revisions to an existing policy; describes the background, justification, and likely impact

Interim policy: provisional policy issued when a university policy is required within a time period too short to complete the standard university policy review process. Is in effect for at least six months with possible extensions of 6-month increments. (see process for interim policies)

Non-substantial changes: routine, minor changes that do not alter the meaning or scope of the policy; for example, changes in unit or department names, individual titles, items listed in the resources section, and contact information, as well as corrections for broken links, typographical errors, and formatting issues (see process for non-substantial changes)

PAG (Policy Advisory Group): committee of senior university administrators and others who review drafts of proposed new and substantially revised policies

Policy: official university directive that mandates requirements of or provisions for members of the Cornell University community; has broad application throughout the university; enhances the university’s mission, reduces institutional risk, and/or promotes operational efficiency; and helps achieve compliance with any applicable laws and regulations (see overview of policy development and approval)

Policy owner: individual designated by the responsible office to coordinate the policy revision process; involves getting input from multiple units and stakeholders and serves as the primary point of contact for the University Policy Office

Procedures: standardized step-by-step actions to take; provides a beginning, middle, and end of a process with a goal of definitive and consistent outcomes regardless of who performs the task

Program: transparent, written document guiding a related set of activities that specifies business objectives, business metrics, scope, designated campus roles and responsibilities, training requirements, document control, and a list of procedures

Responsible executive: vice president, dean, or unit head who creates, implements, and gains compliance for, or "sponsors," a university policy that falls under their jurisdiction 

Responsible office: office designated by the responsible executive(s) to develop and administer a policy, communicate with and train the university community in its requirements, and execute its timely updating and revisions 

Substantial revisions: changes that alter the meaning or scope of an existing policy; for example,  changing the policy statement, requirements, scope, who is covered, and responsibilities of specific units (see process for substantial revisions)