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University Policy Office Announcements
 Personal Communication Devices
The University Policy Office (UPO) is pleased to announce the issuance of University Policy 3.24, Personal Communication Devices  .
This new policy provides rules for consistency to departments and units controlling employees using cell phones (and other communication devices) for university business. It provides three clear options for administrators to accommodate this practice: (1) issuing unit-owned devices, (2) granting supplemental communication allowances, or (3) reimbursing business calls for infrequent users.
Please take some time to review the details of this policy. Questions about this policy should be directed to your unit's administrative office, business service center, or to the University Controller at (607) 255-6420.
-July 17, 2008
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Lactation Time Away From Work
In response to changes to New York State law, Cornell University has established the "Lactation Time Away From Work" section of University Policy, 6.9, Time Away From Work , which, we are pleased to announce, is now a final policy.
This new section permits time away from work for lactating mothers to express breast milk, and provides that Cornell will make reasonable efforts to supply a private room or other location close to the work area for such activity.
This policy applies to regular, temporary, casual and hourly student employees. It also applies to faculty and academic staff and, therefore, is cross-referenced in University Policy 6.2.1, Leaves for Professors and Academic Staff .
Please take time to familiarize yourself with this policy. Questions about this policy should be directed to your unit's human resource representative or to the Office of Workforce Diversity, Equity, and Life Quality  at (607) 255-3976.
-June 26, 2008
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Access to Student Information
The University Policy Office (UPO) is pleased to announce the issuance of the revised University Policy 4.5, Access to Student Information .
This revision outlines regulations as found in the Family Educational Rights and Privacy Act of 1974 (FERPA). In addition, frequently asked questions have been provided.
Please familiarize yourself with the details of this policy. Please direct questions about this policy to your unit's administrative office, or to the University Registrar at (607) 255-8728, or univreg@cornell.edu .
-June 12, 2008
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Graduate and Professional Student Parental Accommodation
The University Policy Office is pleased to announce the issuance of the new University Policy 1.6, Graduate and Professional Student Parental Accommodation .
This new policy will help students balance academic and research responsibilities with parenting demands by providing them with accommodation to serve their needs surrounding childbirth, adoption, newborn care, foster care, and acute child health care. The policy addresses the unique concerns of graduate student assistants (GAs, GRAs, RAs, TAs), fellows, trainees, and students in degree-granting programs without minimum semester course credit requirements.
Please familiarize yourself with this policy by visiting the University Policy Office Web site.
Please direct questions about this policy to your graduate program office, or to the Graduate School Dean's Office at (607) 255-5810 or dean_gradschool@cornell.edu .
-June 10, 2008
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Authentication to Information Technology Resources
The University Policy Office is pleased to announce the final issuance of the previously interim University Policy 5.8, Authentication to Information Technology Resources .
This policy establishes rules for obtaining, using, changing, and terminating Cornell electronic identifiers (NetIDs), which are used to gain access to Cornell's information technology resources. It also specifies rules for creating, using, and reporting the suspected compromise of complex passwords that correspond to Cornell electronic identifiers. These controls help support applicable regulations governing the security and privacy of sensitive data, as well as protect Cornell's information technology resources.
Please take some time to review the details of this policy. More information and documentation is also available at the Office of Information Technology's policy Web site at www.cit.cornell.edu/policy/interim/AuthenticationITR.html  .
-March 21, 2008
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Sales Activities on Campus
The University Policy Office (UPO) is pleased to announce the issuance of the revised University Policy 4.3, Sales Activities on Campus .
This policy has been redrafted to clarify some of its language and to provide for the prohibition of marketing external credit cards to students. In addition, a stipulation was added that prohibits Cornell directories from being used to obtain personal information to be used for marketing purposes.
Please familiarize yourself with this revised policy, and direct questions to your unit's administrative office or to Government and Community Relations at (607) 255-4908 or community_relations@cornell.edu .
-March 21, 2008
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Blood Donation Leave
The University Policy Office is pleased to announce the issuance of the new interim section of University Policy 6.9, Time Away From Work called "Blood Donation Leave ."
This new section of the policy is being issued in response to changes to New York State law requiring employers to provide reasonable time away from work for employees who wish to donate blood. This provision allows for up to three hours of unpaid leave in any 12-month period, with the option to use sick, personal, or vacation leave to cover the time taken.
Please take time to familiarize yourself with this interim policy by visiting the University Policy Office Web site.
Questions about this policy should be directed to your unit's human resource representative or to the office of Staff and Labor Relations at (607) 255- 6894.
-January 30, 2008
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Lactation Time Away From Work
In response to changes to New York State law, Cornell University has established the "Lactation Time Away From Work" section of University Policy, 6.9, Time Away From Work, which, we are pleased to announce, is being issued as an interim policy.
This new section permits time away from work for lactating mothers to express breast milk, and provides that Cornell will make reasonable efforts to supply a private room or other location close to the work area for such activity.
Please take time to familiarize yourself with this interim policy by visiting the University Policy Office Web site.
Questions about this policy should be directed to your unit's human resource representative or to the Office of Workforce Diversity, Equity, and Life Quality at (607) 255-3976.
-January 7, 2008
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Inventions and Related Property Rights
The University Policy Office is pleased to announce the issuance of the revised and formalized Patents policy, now titled University Policy 1.5, Inventions and Related Property Rights .
This revised policy, derived from Board of Trustee legislation, outlines the process for identifying and protecting the property rights of ideas and discoveries that arise out of the research and scholarly activities of faculty, staff, and students. In this revision, the definition of what constitutes an invention, whether protected by patent or other means, is updated to better reflect discoveries incorporating the latest technologies. Key policy provisions include ownership of inventions, rights and responsibilities of inventors and the university, and the distribution of invention revenues. Please note this policy requires completion of the Inventions and Related Property Rights Acknowledgement, formerly the Patent Agreement form, by all academic appointees. Guidelines regarding implementation of this requirement are available at www.research.cornell.edu/vpr/policies .
Please familiarize yourself with this policy by visiting the University Policy Office Web site.
Questions about this policy should be directed to your unit's administrative office or the Office of the Vice Provost for Research at (607) 255-7200.
-January 14, 2008
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